Vigilance


What are the various functions of Chief Vigilance Officer?

  1. To attend to matters related to Vigilance in Preventive and Punitive actions. On the Preventive side, to exame in detail the commercial & administrative activities of CCI employees vis-à-vis the rules and established procedures with a view to minimize the scope for corruption/mal-practices.
  2. To identify sensitive areas & posts in the Corporation and to keep watch on the persons posted in such areas/posts.
  3. To undertake visits and surprise inspections of the branches and centres therein and to check the Purchase & Processing operations with reference to the laid down procedure and guidelines.
  4. To examine/scrutinise the inspection reports of the visiting field Officers so as to ensure and have a proper watch on the day-to-day field activities of the corporation.
  5. To prepare the ‘agreed list’ and a list of all the officers of doubtful integrity and to keep a watch on such officers.
  6. To scrutinise and analyse the Annual Property Returns/statements and the intimations of transactions received from the employees for movable property and to submit the information alongwith findings/comments to the Chief Vigilance Officer.
  7. To process the investigation reports and vigilance cases at various stages, inquiry reports received from the inquiry officers for final orders by Chief Vigilance Officer/Disciplinary Authority/ Appellate Authority/Reviewing Authority.
  8. To assist in finalizing charge sheets, statement of imputation, list of witnesses/list of documents and to appoint Inquiry Officer/Presenting Officer and to co-ordinate with the Inquiring Authority/Presenting Officer and the Disciplinary Authority.
  9. To procure necessary periodical statements/reports required by CVC, Board and Ministry.
  10. To supervise functions and activities of all vigilance personnel in the Corporation.
  11. Any other task the Chairman-cum-Managing Director may entrust from time to time.

What are the various functions of Manager(Vig)/ Dy Manager(Vig), Assistant Manager(Vig)?

  1. To analyse heap results, test results and the difference between press to delivery weight and submit the same to the General Manager and Chief Vigilance Officer.
  2. To investigate and assist the investigating officers in investigation of complaints, cases of corruption, malpractices and irregularities, etc..
  3. To scrutinize and process Property Returns and the information received from staff/officers for purchase/sale of immovable property etc.
  4. To scrutinize the inspection/surprise reports of the Vigilance officers and to follow up with the concerned branch for necessary improvement or action on the inspection/surprise reports.
  5. To analyse the cases for rotational transfer and to process files periodically through General Manager (Vig) to Chief Vigilance Officer/ Competent Authority.
  6. To co-ordinate with the field Vigilance Officers and to assist in preparing chargesheet/statement of imputation/orders etc. to be passed by the Disciplinary Authority
  7. To attend various correspondence from the branches and other sections at Head Office.
  8. Any other vigilance/management related work or activity.

What are the various Functions of Office Manager/Assistant?
The work related to branches have been divided in three zones such as Northern Zone, Southern Zone and Central Zone. The Central Zone includes Head Office also and the work is divided in three staff members. The details of the work attended by the Office Manager/Assistant is as under:-

  1. Submission/Processing of:-
    1. Reports/correspondences received from Branch Vigilance Officer/any other source,
    2. Complaints received from various sources,
    3. Correspondence/reports relating to Departmental Enquiry,
    4. Annual Property Returns/Intimation/declaration of properties
  2. Maintenance of various files and registers such as Complaint Register, Penalty Register, D.E. Register, Movement Register, Indoor Register etc.
  3. Processing of Circulars, Office Memorandum, letters, etc. received from Ministry, CVC, BPE, CBI, etc. and implementation of their guidelines, etc.
  4. Preparation and submission of monthly/quarterly/half yearly/annual returns to the Ministry of Textiles/CVC/Board etc..
  5. Work relating to preparation and maintenance of ‘Agreed List’ of suspected Officer to Gazetted/NonGazetted or equivalent status and correspondence relating thereto with CBI, Ministry, Branches, etc.
  6. Work relating to preparation and maintenance of ‘List of Officers/Staff Members of Doubtful Integrity’ and correspondence relating thereof with CBI, Ministry, Branches, etc.
  7. Putting up quarterly/annual report to the Board of Directors, Performance Review Meeting, etc.
  8. English/Hindi typing work/any other work that may be assigned from time to time and to ensure timely compliance of the same.
  9. Dispatch of circulars, letters issued by Vigilance Section etc..

What is the Role and Functions of Vigilance Officers?
Though detection and punishment of corruption and other malpractices are certainly important, what is more important is taking preventive measures instead of hunting for the guilty in the post corruption stage. Therefore, the role and functions of Vigilance Officers have been broadly divided in to two parts, which are (I) Preventive and (II) Punitive.

  1. On The Preventive Side:
    1. The Vigilance Officers undertake various measures, which include:
      1. To examine in detail the existing Rules and procedures of the Organisation with a view to eliminate or minimise the scope for corruption or malpractices;
      2. To identify the sensitive/corruption prone spots in the Organisation and keep an eye on personnel posted in such areas;
      3. To plan and enforce surprise inspections and regular inspections to detect the system failures and existence of corruption or malpractices;
      4. To maintain proper surveillance on officers of doubtful integrity; and
      5. To ensure prompt observance of Conduct Rules relating to integrity of the Officers, like
        1. The Annual Property Returns;
        2. Gifts accepted by the officials
        3. Benami transactions;
        4. Regarding relatives employed in private firms or doing private business etc.
    2. Tendering: As per the instructions of Central Vigilance Commission, there should be greater transparency in the procurement and tendering process, thereby, wider publicity needs to be given including display the whole tender document on the Website, wherever the value of contract exceeds Rs. 25,000/-. The Vigilance Officer should verify whether the instructions of CVC with regard to finalisation of tendering process has been followed at each stage and no undue favour is shown to any particular party.
  2. On The Punitive Side:
    1. To ensure speedy processing of vigilance cases at all stages. In regard to cases requiring consultation with the Central Vigilance Commission, a decision as to whether the case had a vigilance angle shall in every case be taken by the CVO who, when in doubt, may refer the matter to his administrative head, i.e. Secretary in the case of Ministries/Departments and Chief Executive in the case of public sector organisations;
    2. To ensure that charge-sheet, statement of imputations, lists of witness and documents etc. are carefully prepared and copies of all the documents relied upon and the statements of witnesses cited on behalf of the disciplinary authority are supplied wherever possible to the accused officer alongwith the charge-sheet;
    3. To ensure that all documents required to be forwarded to the Inquiring Officer are carefully sorted out and sent promptly;
    4. To ensure that there is no delay in the appointment of the Inquiring Officer, and that no dilatory tactics are adopted by the accused officer or the Presenting Officer;
    5. To ensure that the processing of the Inquiry Officer's Reports for final orders of the Disciplinary Authority is done properly and quickly;
    6. To scrutinise final orders passed by the Disciplinary Authorities subordinate to the Ministry/Department, with a view to see whether a case for review is made out or not;
    7. To see that proper assistance is given to the C.B.I. in the investigation of cases entrusted to them or started by them on their own source of information;
    8. To take proper and adequate action with regard to writ petitions filed by accused officers;
    9. To ensure that the Central Vigilance Commission is consulted at all stages where it is to be consulted, however consultation with CVC is not necessary/required in such cases where the employee is convicted by the court of law in criminal charges and that as far as possible, the time limits prescribed in the Vigilance Manual for various stages are adhered to;
    10. To ensure prompt submission of returns to the Commission;
    11. To review from time to time the existing arrangements for vigilance work in the Ministry/Department for vigilance work subordinate officers to see if they are adequate to ensure expeditious and effective disposal of vigilance work;
    12. To ensure that the competent disciplinary authorities do not adopt a dilatory or law attitude in processing vigilance cases, thus knowingly otherwise helping the subject public servants, particularly in cases of officers due to retire;
    13. To ensure that cases against the public servants on the verge of retirement do not lapse due to time-limit for reasons such as misplacement of files etc. and that the orders passed in the cases of retiring officers are implemented in time; and
      1. To ensure that the period from the date of serving a charge-sheet in a disciplinary case to the submission of the report of the Inquiry Officer, should, ordinarily, not exceed six months.
      2. In order to fulfill these duties, the Vigilance Officers seek guidance and directions from the General Manager Vigilance) at Head Officer who is assisted by a Deputy Manager and 3 assistants under the overall supervision of the Chief Vigilance Officer.
    14. Monthly reports/Quarterly reports/Reports to Ministry/Central Vigilance Commission etc. Board agenda of vigilance matters and any other such work connected to Vigilance section is attended to by General Manager (Vigilance) with the assistant of the Vigilance Section.

What is B.O.T.?
B.O.T. stands for Budgeted Out-Turn. B.O.T. is the lint percentage which is budgeted before effecting purchase of kapas.

What is E.O.T./T.O.T.?
E.O.T. stands for Experimental Out-Turn. T.O.T. stands for Trial Out-Turn. It is a process in which the ginning of sample of cotton is done to ascertain percentage of lint(pure cotton) in a given sample. It is to cross check the authenticity of budgeting of lint percentage conducted by the Centre-in-Charge.

What are the duties of Vigilance Officer during procurement of cotton in MSP & CP?
Visit the APMC Yard, Ginning & Pressing Factories etc. and carry out the following measures with transparency and objectivity.

  1. Correctness of Budgeting of lint% through various EOTs;
  2. Shortages through checking of last stage heap processing;
  3. Quality of kapas purchased is as per the prescribed parameters of the Govt.of India;
  4. Press weight & delivery weight of bales;
  5. Packing of bales;
  6. Payment of kapas prices within the ceiling rates fixed by Head Office;
  7. Adequacy of Insurance cover;
  8. Adequacy of fire fighting equipment;
  9. Storage worthiness of godowns;
  10. Sale of cotton seed at rates at par with the prevalent market rates;
  11. Delivery of bales/cotton seed with full payment;
  12. Payment of purchase bills;
  13. Investigation of various complaints, cases of corruption, misconduct, malpractices, irregularities etc.;

Vigilance Officer submits report to the Chief Vigilance Officer with facts and figures for necessary action.

Central Vigilance Commission Status and Features, Jurisdiction of CVC etc.

What is the History of CVC?
The Central Vigilance Commission Act, 2003 (45 of 2003) came into force with effect from 11.9.2003. The Act also amended the Delhi Special Police Establishment Act to give the commonly known principle of ‘Single Directive’, a legal status that had been struck down by the Supreme Court in the Hawala Case. According to this principle, the CBI required the prior approval of the Central Government to conduct inquiry or investigation against any offence alleged to have been committed under the Prevention of Corruption Act by an employee of the level of Joint Secretary and above in the Central Government, or such officers in the Government Corporations, Companies, Societies and local authorities owned or controlled by the Central Government.
Important Features of the Central Vigilance Commission Act, 2003

  • The Commission shall consist of a Central Vigilance Commissioner (Chairperson) and not more than two Vigilance Commissioners (Members).
  • The Central Vigilance Commissioner and the Vigilance Commissioners shall be appointed by the President on the recommendations of a Committee consisting of the Prime Minister (Chairperson), the Minister of Home Affairs (Member) and the Leader of the Opposition in the House of the People (Member).
  • The term of office of the Central Vigilance Commissioner and the Vigilance Commissioners would be four years from the date on which they enter their office or till they attain the age of 65 years, whichever is earlier.
  • It shall exercise superintendence over the functioning of the Delhi Special Police stablishment (CBI).
  • According to the provisions of the Act, the Central Vigilance Commissioner (CVC) is also the Chairperson of the two Committees, on whose recommendations, the Central Government shall appoint the Director of the Delhi Special Police Establishment and the Director of Enforcement.
  • The Commission shall have the powers to inquire or cause an inquiry or investigation to be made on a reference made by the Central Government.
  • The Commission shall have the powers to inquire or cause an inquiry or investigation to be made into any complaint received against any official under its jurisdiction under the Act.
  • The Commission shall exercise superintendence over the vigilance administrations of the various Central Government Ministries, Departments and organizations of the Central Government.
  • The Commission, while conducting the inquiry, shall have all the powers of a Civil Court with respect to certain aspects.
  • The Commission shall tender advice to the Central Government and its organizations on such matters as may be referred to it by them.

(Refer CVC’s Annual Report, 2007)

How can we lodge complaint to CVC?
Complaints can be lodged to CVC by addressing the letter directly to the CVC and giving the specific facts of the matter relating to corruption. The complaints can also be lodged directly on CVC’s web-site. However, before lodging the complaint please ensure that the organisation and officials are under CVC’s jurisdiction. Complaints can also be sent under “Public Interest Disclosure and Protection of Informer” Resolution.

Does CVC receive complaint against anybody?
No. Commission accepts complaints only against specified categories of officers who are posted in organisations which are under Commission’s jurisdiction.

What is the jurisdiction of CVC?
Complaint can be lodged only against officials belonging to the organizations over which CVC has jurisdiction, namely:-

  • Central Govt. Ministries/Departments
  • Central Govt. Public Sector Undertakings
  • Nationalised Banks, Insurance Companies
  • Autonomous organisations like Port Trusts etc.
  • Centrally administered territories including Delhi, Chandigarh, Daman and Diu, Pondicherry etc.

The Commission has no jurisdiction over private individuals and State Governments. Therefore, please do not lodge complaints against officials of these organisations to the Commission.

Does Commission have jurisdiction over State Govt. employees?
No.

What are the levels of public servants against whom CVC can inquire?
As per CVC Act, 2003, the Commission can inquire or cause an inquiry against only certain categories of public servants posted in the organizations specified above. At present, the Commission’s jurisdiction over the employees of Ministries/ Departments/PSUs/PSBs/Insurance Sector is as under:-

  1. Central Govt. Ministries/Deptts. Group ‘A’ officers and above
  2. Public Sector Undertakings Two level below the Board level and above
  3. Public Sector Banks Officers of Scale V and above
  4. Insurance Sector Assistant Manager and equivalent
  5. Autonomous Bodies Officers drawing Basic pay of Rs. 8700/- and above 5
  6. Port Trusts/Dock Labour Board Officers who are in pay of Rs.10,750/- and above (Rs.3,750/- and above pre-revised).

Does CVC entertain anonymous/pseudonymous complaints?
No.

Does CVC protect the identity of the complainants?
The identity of all complainants who desire so or those who make complaints under “Public Interest Disclosure and Protection of Informer” Resolution is kept secret by the Commission. However, it is observed that the complainants tend to send copies of their complaints to various organisations like PMO, President Secretariat, Cabinet Secretariat, Ministries, PSUs etc. In such cases, it is not possible for the Commission to accept any responsibility for keeping the identity secret.

What information does the Commission provide on its website regarding complaint?
Vide its monthly press note, Commission gives the number of complaints received by it and number of complaints on which action has been taken. It also gives department-wise list of complaints which are being investigated by/under the direction of the Commission.

Does Commission handle grievances?
The Central Vigilance Commission does not entertain complaints which are of the nature of grievances-

  • Grievances relating to Banking and Insurance should be sent to the respective Ombudsman. However, grievances particularly relating to the Life Insurance Corporation of India may be referred to their grievance cell at the following link:
    Website: http://licindia.com/grievances.htm External Website that opens in a new window
  • Grievances relating to Government of National Capital Territory of Delhi should be referred to their grievance cell at following link:
    Website: http://delhigovt.nic.in External Website that opens in a new window
  • Complaints regarding sexual harassment should be referred to the National Commission for Women at the following address:
    National Commission for Women
    4, Deen Dayal Upadhayaya Marg,
    New Delhi- 110 002
    Tel.: 91-11-23237166
    91-11-23236988
    Fax: 91-11-23236154
    Complaints Cell: 91-11-23219750
    Email: ncw@nic.in
    Website: http://ncw.nic.in External Website that opens in a new window
  • Complaints on frauds by private individuals or other frauds may be referred to Serious Fraud Office for speedy action at the following address:
    Serious Fraud Investigation Office
    Paryavaran Bhavan, 2nd Floor,
    CGO Complex, Lodhi Road,
    New Delhi- 110 003
    Tel.: 91-11-24369244, 24369245, 24369246
    Email: sfio@nic.in
    Website: http://sfio.nic.in External Website that opens in a new window
  • Complaints regarding black money/tax evasion may be sent to the DG Revenue Intelligence at the following address: Directorate of Revenue Intelligence
    I.P. Bhawan, D-Block,
    7th Floor, I.P. Estate,
    New Delhi- 110 002
    Website: http://dri.nic.in External Website that opens in a new window
  • Complaints relating to illegalities in foreign exchange may be sent to the Enforcement Directorate at the following address: Director,
    Enforcement Directorate,
    6th Floor, Lok Nayak Bhawan,
    Khan Market,
    New Delhi- 110 003
    Website: http://finmin.nic.in External Website that opens in a new window

Can a complainant access some other important related websites through the CVC’s website?
Yes, CVC’s website gives the link to the following websites:

  1. CBI
  2. GOI Directory
  3. Lok Sabha
  4. Rajya Sabha
  5. Transparency International of India
  6. DOPT’s CVO List ( Refer Website: www.cvc.nic.in External Website that opens in a new window - Complaint Policy)

What is a Vigilance Angel?
Vigilance angle is obvious in the following acts

  1. Demanding and/or accepting gratification other than legal remuneration in respect of an official act or for using his influence with any other official.
  2. Obtaining valuable thing, without consideration or with inadequate consideration from a person with whom he has or likely to have official dealings or his subordinates have official dealings or where he can exert influence.
  3. Obtaining for himself or for any other person any valuable thing or pecuniary advantage by corrupt or illegal means or by abusing his position as a public servant.
  4. Possession of assets disproportionate to his known sources of income.
  5. Cases of misappropriation, forgery or cheating or other similar criminal offences. (Refer Vigilance Manual Volume-I 2005 Sixth Edition of Central Vigilance Commission)

Right to Information Act

What is Right to Information Act?
The Right to information Act 2005 which has came into force in 2005, is an important weapon in the hands of Indian citizen to access almost any information from a public authority. The objective of the RTI Act 2005 is to promote transparency and accountability in the functioning of every public authority. Now any decision including decisions in the public procurement domain taken by any public authority can be accessed and scrutinized by any individual.
(Refer D.O.No.34012/4(S)2005-Estt(B) dated 14.2.2005 of GOI Ministry of Personnel, Public Grievances and Pensions, New Delhi.)

What are the facilities available to citizens for obtaining information under RTI Act?
The Corporation has its Corporate office in Navi Mumbai/Mumbai and 20 Branch Offices in main Cotton growing States with a network of about 250 centres. The citizens have the facility to obtain information from the Corporation through various modes. Addresses & Contact Numbers of Branch Offices are given on the website of the Corporation www.cotcorp.gov.in

  1. The information related to Purchase/Sale Policies, Sale quotes, Experimental out-turn, budgeted out-turn, actual out-turn and other related information can be obtained from the Corporate office as well as from Branch Offices either in person or by way of written/oral communication. The information related to purchase guidelines can be obtained from the purchase centres also.
  2. Most of the information viz. objectives of the Corporation, domestic/international cotton situation, Purchases, Sales, Turnover, Profits of the Corporation for last ten years, sale quotes, kapas/lint prices, details of Tender Notice, Addresses and Phone Numbers of different offices etc. are displayed on Website www.cotcorp.gov.in which is accessible to every citizen.
  3. Any citizen may obtain information by sending communication through letters/e-mail/fax to Head office as well Branch offices except certain Trade related confidential information which may cause adversely to Corporation’s business.
  4. The Telephone facility is available in Head Office/Branch Offices and also at the residences of senior officers. Any citizen may obtain information of public interest by contacting on phones.
  5. The Minimum Support Prices announced by Government of India are prominently displayed on notice board in the office of the Purchase Center and also at Market Committee in regional languages to facilitate the cotton farmers to sell their produce.
  6. The Public Notice in the local newspapers is published in respect of Kapas (seed cotton), Purchase policy of the Corporation, under Minimum Support Price operation for the benefit of the cotton growers.
  7. The Booklets on the Integrated Pest Management and Best Management practices in cotton cultivation are circulated amongst the growers in cotton growing States to reduce their input cost and to increase their productivity.
  8. A profile on Indian cotton is periodically published and made available to the buyers and other concerns without any cost.
  9. The information pertaining to Mini-Mission III & IV of Technology Mission on Cotton is available with the Technology Mission on Cotton Cell of the Corporation.
  10. The facility of Library is available at Corporate office only for its officers and staff and not for public.

Complaint Policy in PSEs/ ‘Whistle Blowers’ Resolution, PIDPI

What is the complaint policy of the Cotton Corporation and where should it be addressed?
The Complaint Policy of the Corporation and where should it be addressed is given on the website of the Corporation www.cotcorp.gov.in. In addition to this, for public convenience E-mail ID has been created for receiving complaints directly. The E-mail ID is complaint.to.cvo@cotcorp.com. The complaint received on this mail will be responded to and enquired into with transparency and objectivity.

Is there any inquiry which CVC does not entertain?
The Commission shall not entertain or inquire into any disclosure in respect of which a formal and public inquiry has been ordered under the Public Servants Inquiries Act, 1850, or a matter that has been referred for inquiry under the Commissions of Inquiry Act, 1952.

Does Commission acknowledge the complaints?
While Commission would like to acknowledge each and every complaint but due to sheer volume of the job and to save precious resources the Commission acknowledge only those complaints which it finds could be referred for necessary action to organisation concerned or which are taken up by the Commission for inquiry and report. No acknowledgement is sent for complaints which are filed.

Can the complainants get to know the status of their complaints?
For complaints sent for investigation & report, the Commission conveys a key number to the complainant by which he/she can see the status of his complaint on the web-site. However, while seeing the status on the web-site, the complainant should keep the following time frame in mind:-
“Generally reports on the complaints sent by the Commission for investigation, are expected by the Commission within a period of three months. Subsequent disciplinary action by the concerned Disciplinary authority takes around six months. Imposition of penalty takes a further period of three to six months. Commission will not entertain further correspondence in the matter, but will ensure that the time frame in mind:-
complaints are investigated and action taken to its logical conclusion." Complaints which are sent for necessary action can be followed-up by the complainant with the respective organisations. CVC does not deal with such complaints further.

Can complaints to CVC give relief to the complainant?
Complaints to the Commission are meant to result in punitive action against the erring public servant(s). Relief as such in the matter to the complainant is only incidental to the vigilance action. Redressal of grievances vis-à-vis Government organisations or public sector enterprises should not be the focus of complaints to the Commission.

Can tenders be sped on making complaint to CVC?
As regards complaints against tenders, it may be clarified that while the Commission would get the matter investigated through the concerned CVO, it would not interfere in the tender processes. The intention is not to s the work in the organisation and, therefore, the processing of tender would continue. However, based on the report of the CVO, the Commission would take appropriate action in the matter, if there had been any serious lapse on the part of the public servants. (Refer Website: www.cvc.nic.in External Website that opens in a new window - Complaint Policy)

What are the features of ‘Whistle Blowers” Resolution, PIDPI?
In response to a PIL filed in the Supreme Court following the murder of Shri Satyendra Dubey, an employee of the NHAI, the Supreme Court directed the Central Government to devise a suitable mechanism to act on the complaints from “whistle blowers” till such time as a suitable legislation was enacted to that effect. The Central Government, through the Public Interest Disclosure and Protection of Informers’ Resolution dated 21st April, 2004, designated the Central Vigilance Commission as the agency to act on the complaints from “whistle-blowers” till such time as the Parliament passes a law on the subject. According to the resolution, popularly known as the Whistle Blower Resolution, the Commission has been entrusted the responsibility of keeping the identity of the complainant lodging the complaint under PIDPI Resolution, secret and the power to take action against complainants making motivated or vexatious complaints. While the Central Vigilance Commission Act 2003 restricts the jurisdiction of the Commission mainly to Group A Officers and such level of officers as notified by the Central Government, there is no such restriction on the Commission in the Government of India ‘Public Interest Disclosure and Protection of Informers’ Resolution, 2004.
Important Features of the “Whistle-Blowers” Resolution

  • The CVC shall, as the Designated Agency (herein after referred to as the Commission), receive written complaints or disclosure on any allegation of corruption or of misuse of office by any employee of the Central Government or of any corporation established under any Central Act, government companies, societies or local authorities owned or controlled by the Central Government.
  • The Commission will ascertain the identity of the complainant; if the complaint is anonymous, it shall not take any action in the matter.
  • The identity of the complainant will not be revealed unless the complainant himself has made either the details of the complaint public or disclosed his identity to any other office or authority.
  • While calling for further report/investigation, the Commission shall not disclose the identity of the informant and also shall request the head of the organization concerned to keep the identity of the informant a secret, if for any reason the identity is revealed.
  • The Commission shall be authorised to call upon the CBI or the police authorities, as considered necessary, to render all assistance to complete the investigation pursuant to the complaint received.
  • If any person is aggrieved by any action on the ground that he is being victimised due to the fact that he had filed a complaint or disclosure, he may file an application before the Commission seeking redressal in the matter, wherein the Commission may give suitable directions to the person or the authority concerned.
  • If the Commission is of the opinion that either the complainant or the witnesses need protection, it shall issue appropriate directions to the government authorities concerned.
  • In case the Commission finds the complaint to be motivated or vexatious, it shall be at liberty to take appropriate steps.
  • The Commission shall not entertain or inquire into any disclosure in respect of which a formal and public inquiry has been ordered under the Public Servants Inquiries Act, 1850, or a matter that has been referred for inquiry under the Commissions of Inquiry Act, 1952.
  • In the event of the identity of the informant being disclosed in spite of the Commission’s directions to the contrary, the Commission is authorised to initiate appropriate action in accordance with the extant regulations against the person or agency making such a disclosure.

The Commission on its part, in keeping with the spirit of PIDPI Resolution has laid down a detailed procedure for lodging complaints. This has been given wide publicity and has also been put on the Commission’s website. Only the complainants following the procedure would be entitled to protection under this resolution.
GOI Resolution on Public Interest Disclosure and Protection of Informer

  1. The Government of India has authorized the Central Vigilance Commission (CVC) as the ‘Designated Agency’ to receive written complaints for disclosure on any allegation of orruption or misuse of office and recommend appropriate action.
  2. The jurisdiction of the Commission in this regard would be restricted to any employee of the Central Government or of any corporation established by or under any Central Act, government companies, societies or local authorities owned or controlled by the Central Government. Personnel employed by the State Governments and activities of the State Governments or its Corporations etc. will not come under the purview of the Commission.
  3. In this regard, the Commission, which will accept such complaints, has the responsibility of keeping the identity of the complainant secret. Hence, it is informed to the general public that any complaint, which is to be made under this resolution should comply with the following aspects.
    1. The complaint should be in a closed / secured envelope.
    2. The envelope should be addressed to Secretary, Central Vigilance Commission and should be superscribed “Complaint under The Public Interest Disclosure”. If the envelope is not superscribed and closed, it will not be possible for the Commission to protect the complainant under the above resolution and the complaint will be dealt with as per the normal complaint policy of the Commission. The complainant should give his/her name and address in the beginning or end of complaint or in an attached letter.
    3. Commission will not entertain anonymous/pseudonymous complaints.
    4. The text of the complaint should be carefully drafted so as not to give any details or clue as to his/her identity. However, the details of the complaint should be specific and verifiable.
    5. In order to protect identity of the person, the Commission will not issue any acknowledgement and the whistle-blowers are advised not to enter into any further correspondence with the Commission in their own interest. The Commission assures that, subject to the facts of the case being verifiable, it will take the necessary action, as provided under the Government of India Resolution mentioned above. If any further clarification is required, the Commission will get in touch with the complainant.
  4. The Commission can also take action against complainants making motivated/vexatious complaints under this Resolution.
  5. A copy of detailed notification is available on the web-site of the Commission www.cvc.nic.in External Website that opens in a new window

(Refer CVC Circular No.004/VGL/26 dt. 17.5.2009)

How can the complaint be lodged under the "Public Interest Disclosure and Protection of Informer" Resolution?
Complaints under "Public Interest Disclosure and Protection of Informer" Resolution can be made only by post. The envelope should be superscribed "PIDPI" or "Whistle Blower". The complainant should refrain from giving his name on the body of the letter. The personal details should be separately given or given at the or end so that they can be easily blocked out.

If a person is victimised on account of his making the complaint, does he have any recourse?
If any person is aggrieved by any action on the ground that he is being victimised due to the fact he had filed a complaint or disclosure, he may file an application before the Commission seeking redressal in the matter, wherein the Commission may give suitable directions to the concerned person or the authority after inquiry into the matter.

If a person makes motivated or vexatious complaint does the person complained against have some recourse?
In case the Commission finds the complaint to be motivated or vexatious, it shall be at liberty to take appropriate steps.

What action should CVO take if there is delay in reporting to the Commission on Public Interest Disclosure and Protection of Informer(PIDPI) references?
The Commission has decided that in all cases of delays beyond the prescribed one month time limit the exact reasons for delay in investigation/submission of reports should be stated/explained specifically by the CVOs while reporting to the Commission on PIDPI references.
(Refer CVC Circular 9/5/09 dated 12.5.2009)

If there is any quality dispute about the cotton where should it be tested?
In case of any dispute between the CCI & the farmer, it may be referred through proper channel to Government approved Cotton Testing Laboratory the address of which are given below:
Central Institute for Research on Cotton Technology,
Post Bag No.16640,
Adenwala Road,
Matunga Mumbai-400 019.
Tel No.(022) 2412 7273/76, 2415 7238/39, 2418 4274/75 Fax : (022) 24 13 08 35
E-Mail: circot_th@indiatimes.com circot@vsnl.com or circot@bom.nic.in

Nagpur
Ginning Training Centre of CIRCOT, Amravati Road, Wadi, Nagpur 440 023.
Ph.: 0712-2500289, Fax 0712-2500 592
E.mail: gtc_ngp@rediffmail.com

Coimbatore
Regional Unit of CIRCOT, TNAU Campus, Near Cotton Breeding Station,
Coimbatore 641 003, Tamil Nadu.
Telefax : 0422 2438506
E.mail circotcbe@rediffmail.com

Surat
Regional Unit of CIRCOT, Agricultural Farm, Athwa, Surat 395 007, Gujarat.
Telefax: 0261-2668845
E.mail: seniorscientist_1@rediffmail.com

Dharwad
Regional Unit of CIRCOT, Agricultural Research Station,
Dharwad Farm, (BPO), Dharwad 580 007, Karnnataka.
Telefax: 0836 - 2446336
E-mail: circotdwr@sify.com

Sirsa
Regional Unit of CIRCOT, CICR Campus, Sirsa 125 055, Haryana.
Ph.: 01666-227884/231594 Fax: 01666-227884
E-mail: circot@sancharnet.in, circots@yahoo.co.in

Guntur
Regional Unit of CIRCOT, Regional Agricultural Research Station Campus, Lam
Farm, Guntur 522 034, Andhra Pradesh.
Telefax.: 0863 2524013
E-mail: circotgn@sancharnet.in

In case of any complaint where should it be lodged?
In case of any complaint about violating of the written guidelines of CCI or any fraudulent practice during purchasing, processing, storage of F/P bales of cotton, cotton seed, selling etc., the complaint may be lodged with Chief Vigilance Officer, CCI, Navi Mumbai on the special E-mail ID complaint.to.cvo@cotcorp.com. Receipt of complaint will be immediately acknowledged with an Identification Complaint Number. The complaint received on this mail will be responded to and enquired into with transparency and objectivity.

What is Integrity Pact?
This is a tool developed by Transparency International to help government, fight corruption in the field of public procurement. It is a binding voluntary agreement between the procurement agency and all bidders for a project. Both agree not to accept / give bribe to obtain or retain the particular contract. The implementation of integrity pact is to be monitored by independent monitors, selected by the organizations with the approval of the Commission.
(Refer CVC OO No.41/12/2007 dt.4.12.2007 & OO No.43/12/2007 dt,28.12.2007)

What is Leveraging Information technology?
The Government is promoting E-Governance to improve transparency in government functioning. As regards public procurement, the modern IT tools can be leveraged in enhancing transparency in the form of E-Tendering, E-Procurements, E-payments & uploading of post tender details on the website.
(CVC OO No.68/10/04 dated 20th October, 2004)

Can a Government servant accept gift?
No Government servant shall accept or permit any member of the family or any other person acting on his behalf to accept any gift during festive occasions, such as, Diwali, Christmas, New Year etc. except on occasions like weddings, anniversaries or religious functions.
(Refer CVC OO No.40/8/2003 dated 27.8.2003)

What is the procedure for reporting fraud cases to police/State CIDs/Economic Offences Wing of State Police by Public Sector Banks?

  1. The cases of financial frauds of the value of Rs.1,00,000/- and above, which involve outsiders(private parties) and the Corporations’ staff shall be reported by the Branch to the State CID/Economic Offences Wing of the State concerned on obtaining approval from Head Office.
  2. The financial frauds below the value of Rs.1,00,000/- but above Rs.10,000/- should be reported by the Branch Manager concerned to the Local Police Station in consultation with the Head Office.
  3. All fraud cases of value below Rs.10,000/- involving officials of the Corporation should be referred to the Head Office Vigilance Department for departmental/disciplinary action etc.
  4. All such issues pertaining to Head Office shall be dealt by Vigilance Section at Head Office and action shall be taken in consultation with Chief Vigilance Officer on approval of the Competent Authority.

(Refer CVC Circular No.3/1/2008 dated 3.1.2008.)

Where can the CVC circulars be seen?
The CVC circulars can be seen on the CVC website External Website that opens in a new window

Toll-free hotline number to receive complaints against corruption : 1800-22-4647